We are Hiring!

Job Description

Maternity of Mary and Holy Childhood parishes are seeking a joyful, dynamic Administrative Assistant to join our expanding team.

The Administrative Assistant is the first face and voice that parishioners encounter, serving as the representative of the pastor and the parish. Therefore, the Administrative Assistant must have strong interpersonal skills, a passion for welcome, and strong organizational skills. Duties include:

• Welcoming and assisting visitors to the office, directing them to the appropriate minister/staff when unable to provide the information or services they require 

• Receive, screen and direct incoming phone calls, taking messages as necessary and handling routine questions regarding the activities of both parishes

• Receive and respond to general inquiries via email

• Establish and maintain the process for welcoming new parishioners

• To organize the parish office, generating consistent processes for the handling of information, overseeing and coordinating the calendar of events,, and maintaining stock of office and maintenance supplies  

• To sort and deliver inbound mail to the appropriate people

• To assist with basic bookkeeping and administrative duties including the processing of invoices and EFT payments

• Assist with additional office duties including the coordination of rental inquiries, PACE/Prism application, or other duties as assigned

• To ensure bulletins are mailed to homebound parishioners who request a copy

• To work closely with the Office and Liturgy assistant in the initial intake and coordination of funerals and other sacraments, and the coordination of special masses and parish drives (including: the Mass of Anointing, Mass of Remembrance and the Thanksgiving Drive) 

• To attend the weekly staff meetings, preparing relevant information and updates on assigned tasks beforehand  

• To coordinate the Mass Intentions calendar

This is a full-time, non-exempt position

Salary Range: $20-$24/hour depending on experience

Qualifications

Education & Experience Requirements

• Practicing Catholic, registered member of a Catholic parish or Catholic faith community, in agreement with the Church’s teachings on faith and morals

• Knowledgeable about Catholic teaching and practice in matters relevant to completion of duties

• Highly organized individual with excellent time management skills, capable of overseeing multiple schedules and events

• Excellent communication skills, both written and oral

• Knowledge of  basic bookkeeping desirable not required

• Strong computer skills, knowledge of Microsoft Office and Google Workspace, capable of operating and troubleshooting the printer/scanner/fax machine

• Successfully complete the Archdiocesan background check, Safe Environment and Code of Conduct training

Application Instructions

Please submit your resume and cover letter to ariley@maternityofmary.org

While we are sad to see Alanna go, we are so grateful for all the ways she has served the parish and for her constant smile! We wish her all the best on her new chapter with Karol Coffee - she will still be a part of our community and neighborhood!:)

A Note from Alanna:

In a couple weeks I’ll be moving on from staff. I can’t express the joy it’s been to serve the communities from the parish office this past year, and I’m so grateful to witness what God is doing here. That said, I won’t be a stranger, so please say hi if you see me around! Know of my continued prayers for each of you and for what Jesus wants to do here, and thank you Jesus for what you’re already doing! Please pray for the hiring process and the person who will fill my role.

Feel free to click on the link below and send Alanna a little email of thanks for all the work she has done these past years: